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Video conferencing is all the rage. Why leave home when you can conference within it? Many folks find that a video conference is just like being there, or pretty close. They can ask questions, receive answers, and even get a look at the flip chart or other form of teaching aid your using without craning their neck.
Here’s some help in getting it ready:
Know your animal—make sure the picture and audio is of the best quality and sound. A video conference is a different animal from streaming; so is a desktop conference from a room conference. Know the difference and set up your conference based on your specific needs.
Set up a time for the video conference. Schedule it at least two weeks in advance, and have folks sign up for it. Make sure participants know what you expect. When planning a time, keep in mind the various time zones. Get IP phone numbers and follow through with a reminder before the event.
Make sure everything is in order. Close the curtains, straighten the chairs and make sure all electronics are working, including the computer, camera and speakers at least 15 minutes before sign in time.
Dress appropriately. Keep shirt designs to a minimum. Blue is the best color. Avoid wearing white.
Focus on your audience. Avoid side conversations, speak in your normal voice, and keep to your notes. Ask everyone to introduce themselves before you begin.
Make time for the asking and answering of questions. This is important in evaluating where the audience stands after your presentation and tells you what you can do next time to fill in the gaps.
